Need to know how to fire?
Legal procedure for employee termination with sample letter.
Firing an employee is a difficult task that no one enjoys having
to do. However, there are ways to make this personnel issue go smoothly.
Having a collection of sample employee termination letter templates
readily available can make the termination process easier for the
business owner or Human Resource Manager. Make sure you can adapt
the templates you collect to handle the most common causes for employee
termination.
Any termination letter should clearly state the exact reason for
termination. It also should document any measures taken to resolve
the problem before firing became the only alternative. For example,
if the employee produced poor quality work, the manager should have
documented employee counseling sessions or written warnings. You
should refer to these in the termination letter.
Therefore each termination letter is unique. However you can make
your job easier by using a basic template and adjusting it to fit
each termination. Not only does it make the firing go more smoothly,
but the template sample employee termination letter removes the person
writing the letter emotionally from the firing. This reduces mistakes
and ensures the letter includes all relevant details.
Sample Employee Termination Letter for Poor Work Quality
Here is one sample letter you might use when firing an employee
for poor work quality. The manager repeatedly counseled this employee
about their work quality and gave them written warnings. These warnings
told the worker if he or she did not improve the quality of work
quality the result was termination of employment:
Dear (Employee's Name):
I must inform you that after (number) work quality counseling sessions
with company management and (number) written warning letters about
your poor work quality, there has not been an acceptable improvement
evident in your work. As we discussed on (date), you had to improve
your work quality by (date) to justify continued employment with
this organization. The (company name) has tried to work with you
in every way possible to develop your work skills and to meet our
quality production needs. However it has become evident that your
work quality is not up to the standards required of our employees
in the position you were hired to perform.
This leaves me with no choice but to tell you that your employment
is terminated effective immediately. Please return all company property
to (location) including your employee access badge.
(Here you will also want to note any employee benefits the employee
will receive. This should include a conversation of severance pay,
health benefit expiration dates, and processing of the final paycheck).
Sincerely,
Signature of HR manager or business owner
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Step: Get rid of your difficult employee once and for all
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